With the Enhanced product type; Manager Authors, Authors, and Client Admins can archive and un-archive courses.
For users with archiving permissions, archived courses exist in a read-only state and cannot be edited. Users with archiving permissions can view archived course settings and enrollments, download archived course data as a CSV file, and delete an archived course. When an author views a program that contains an archived course, the system displays an archived badge next to the course name. For employees, the archived course disappears from the program and the program step number is modified to reflect the number of active courses in the program.
Archiving Courses
• Paychex owned content cannot be archived.
• Users can view certificates for completed archived courses.
• The Add Course search option does not show archived courses in search bar suggestions. Additionally, archived courses do not display in the Learning Library.
• Archived courses retain their enrollments and data.
• Reports that contain archived courses indicate that the courses are archived.
• Enrolled users who have not completed the course no longer see it listed on their My Learning page.
• Users who complete a course before it is archived continue to see the completed course on their My Learning page. However, they no longer have access to the course content.
• Archived courses cannot be added to groups.
• If an existing group, previously enrolled in an archived course, adds additional members, new members will be enrolled in the archived course but will not get notice of the enrollment.
Unarchiving Courses
• Unarchived courses restore all enrollments and data.
• Users who were enrolled in a course before archival are re-enrolled in the course.
• Users cannot access course content unless the course is re-published.
Open Application Switcher Menu
In the Global Navigation menu, click the Author icon. Then, click the Courses menu option.
Note: The Global Navigation menu may differ depending on what is enabled in your account.
Archive from Courses Page
Locate the course you want to archive. Click the More Actions icon [1], then click the Archive link [2].
Confirm Archive
Click the Archive link.
Un-archive Course from Courses Page
To un-archive a course from the Courses page, click the Archived tab [1]. Locate the course you want to un-archive and click the More Actions icon [2]. Click the Un-Archive link [3].
Confirm Un-archive
Click the Restore link.
Archive from Individual Course
To archive a course from the Course Details page, click the name of the course.
Archive Course
Click the More Actions icon [1], then click the Archive link [2].
Confirm Archive
Click the Archive link.
Un-Archive Course
To un-archive a course, click the Un-Archive icon.
Confirm Un-Archive
Click the Restore link.